As we approach tax season in 2023, it’s important to have all the necessary forms to file your taxes. Two of the most important forms are the W2 and I9 forms. These forms are used to report your income and verify your employment eligibility, respectively. In this article, we’ll provide a complete guide on printable W2 and I9 forms, including where to find them and how to fill them out.
What are W2 Forms?
W2 forms are used by employers to report their employees’ earnings and taxes withheld from their paychecks. As an employee, you will receive a W2 form from your employer each year. This form is necessary to file your income taxes and must be submitted to the IRS along with your tax return.
To obtain a printable W2 form, you can either request one from your employer or download one from the IRS website. If you opt to download one, make sure to get the correct version for the year you need. It’s important to note that not all employers provide printable W2 forms, so be sure to check with your employer first.
How to Fill Out a W2 Form
Filling out a W2 form can be daunting, but it’s important to make sure all the information is correct. Here are the steps to fill out a W2 form:
- Enter your name, address, and Social Security number in boxes a, b, and c.
- Enter your employer’s name, address, and identification number in boxes d, e, and f.
- Enter your wages, tips, and other compensation in box 1.
- Enter your federal income tax withheld in box 2.
- Enter your Social Security wages in box 3.
- Enter your Social Security tax withheld in box 4.
- Enter your Medicare wages in box 5.
- Enter your Medicare tax withheld in box 6.
- Enter any Social Security tips in box 7.
- Enter any allocated tips in box 8.
- Enter any dependent care benefits in box 10.
- Enter any non-qualified plans in box 12.
- Enter any state wages, tips, etc. in box 16.
- Enter any state income tax withheld in box 17.
- Enter any local wages, tips, etc. in box 18.
- Enter any local income tax withheld in box 19.
What is an I9 Form?
An I9 form is used to verify an employee’s eligibility to work in the United States. This form must be completed by all employees within three days of starting a new job. Employers must keep completed I9 forms on file for each employee for three years after the date of hire or one year after the date of termination, whichever is later.
To obtain a printable I9 form, you can download one from the U.S. Citizenship and Immigration Services (USCIS) website. Make sure to get the correct version for the year you need. It’s important to note that the I9 form cannot be completed online and must be printed and filled out by hand.
How to Fill Out an I9 Form
Filling out an I9 form is straightforward, but it’s important to make sure all the information is correct. Here are the steps to fill out an I9 form:
- Enter your full legal name in the first line.
- Enter your address and date of birth in the next line.
- Enter your Social Security number in the next line.
- Choose an acceptable form of identification from List A or a combination of one document from List B and one document from List C.
- Enter the document number and expiration date in the appropriate fields.
- Sign and date the form.
Other Things to Know About Printable W2 and I9 Forms
It’s important to keep in mind that the information on your W2 and I9 forms must be accurate. Any mistakes could result in penalties or delays in processing your tax return or employment eligibility verification. If you’re unsure about how to fill out these forms, don’t hesitate to seek assistance from your employer or a tax professional.
In addition to printable W2 and I9 forms, there are many other tax forms that you may need to file your taxes, such as a 1099 form for self-employment income. Make sure to gather all the necessary documents before filing your taxes.
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